Plan the Ultimate Company Family Fun Day
There’s a certain magic about the way kids’ eyes light up when they step into their parents’ workplace for the first time.
It’s a peek into the mysterious adult world they’ve always wondered about—a place that often feels serious and off-limits.
When they get invited in, it feels like a special adventure. And let’s be honest, for the parents, it’s just as fun.
Family fun days give everyone a chance to let their guard down, laugh, and connect outside the daily grind of meetings and deadlines.
But a successful family fun day doesn’t just happen. It’s the result of thoughtful planning, creative ideas, and a genuine desire to bring everyone together.
Have you been tasked with organising a family fun day in Sydney Olympic Park, Brisbane’s New Farm Park or even at Perth Zoo?
Well, we’ve got you covered.
From building a planning team to organising games and handling logistics, here’s everything you need to know to plan a company family fun day that hits all the right notes.
There’s a lot in here, so buckle up! Don’t forget to use the Table of Contents to the right for quick navigation.
Why Host a Company Family Fun Day?
A family fun day isn’t just a nice perk—it’s an opportunity to build stronger connections and boost morale.
When employees feel that their families are valued and included, it deepens their sense of loyalty and engagement. In fact, studies show that companies with strong family-inclusive practices often see higher satisfaction and retention rates among their staff.
Benefits of Hosting Family Fun Days
- Boosting Morale: When employees see their loved ones welcomed into the company culture, it creates a sense of pride and belonging.
- Building Stronger Connections: These events help break down barriers, letting colleagues get to know each other on a more personal level. It’s much easier to connect over a shared laugh during a sack race than in a conference room.
- Enhancing Engagement: Family fun days show appreciation in a tangible way. When employees feel appreciated, they’re more likely to stay motivated and invested in their work.
Deciding the Scale: How Big Should You Go?
The first big decision is figuring out the scale of the event. Are you envisioning a small, cozy gathering, or a large, all-out festival? The size of the event sets the tone for everything else, from the budget to the activities.
Budget Breakdown:
- Venue and Rentals (20%): Choose a space that matches your vision, whether it’s a local park, event hall, or the company’s own grounds.
- Food and Beverages (30%): Plan a variety of options, from snacks and light bites to a full buffet, making sure to cater to all dietary needs.
- Entertainment and Hosting (40%): Hire a lively emcee, set up sound systems, or book special performers like magicians or musicians.
- Security and Safety (5%): Include insurance, a well-stocked first aid station, and necessary permits.
- Prizes and Goodie Bags (5%): Small rewards for game winners or take-home bags for kids add a nice touch to the event.
Assembling Your Dream Team
Planning a family fun day is like conducting an orchestra—every committee plays a critical role. Here’s how to divide responsibilities for a seamless experience:
- Programme Committee: In charge of the schedule and timing, ensuring the event flows naturally from the welcome speech to the final game.
- Food Committee: Plans the menu, coordinates with vendors, and makes sure everyone has something to enjoy, from kid-friendly snacks to options for those with dietary restrictions.
- Games & Activities Committee: Curates activities suitable for all ages, manages setup, and handles materials.
- Hosting & Entertainment Committee: Finds a dynamic emcee to keep the energy high and engage the crowd.
- Security & Safety Committee: Oversees risk management, sets up first aid stations, and handles permits.
- Contests & Awards Committee: organises scoring, tracks winners, and plans the awards ceremony.
Advance Team and Logistics: Getting the Venue Ready
The advance team should visit the venue ahead of time to map out activity zones, seating arrangements, and shaded rest areas. Their role is to ensure everything is safe, accessible, and set up for a smooth flow.
Logistics Checklist: Setting Up for a Smooth Flow
Getting the logistics right is essential for a successful family fun day. A well-organised event ensures everyone feels safe, comfortable, and able to fully enjoy the day.
Here’s a detailed checklist to help you cover all the bases:
- Safety First:
- Set up a clearly marked first aid station staffed with volunteers trained in basic first aid and emergency response. Stock it with essentials like bandages, antiseptic wipes, sunscreen, and ice packs.
- Share the location of the nearest medical facility with the event team and have emergency contacts on hand. Designate a few key staff members as the go-to people in case of any issues.
- Prepare for different weather scenarios. If it’s a hot day, set up hydration stations with plenty of water. If rain is a possibility, have tents or covered areas ready for shelter.
- Accessibility for All Attendees:
- Ensure that all pathways are stroller and wheelchair-friendly. Use temporary ramps or accessible mats if needed to cover uneven ground.
- Create shaded seating areas with comfortable chairs or picnic blankets, giving families a place to relax and take breaks. This is especially important for elderly guests or those with young children.
- Set up a dedicated “Quiet Zone” for families with small children or those who may need a sensory break. Include calming activities like colouring books or quiet toys to help kids recharge.
- Overnight Accommodations:
- If your event spans more than one day, book accommodations well in advance. Choose a family-friendly venue that offers essential amenities like Wi-Fi, meal services, and play areas for kids.
- Arrange for group rates or discounts at nearby hotels. Offer a mix of room types to accommodate families of different sizes.
- Consider transportation options for those staying overnight. Provide shuttle services or coordinate carpools to help families get to and from the venue easily.
- Event Flow and Signage:
- Use clear, easy-to-read signs to direct attendees around the venue. Include signs for registration, restrooms, first aid, and activity zones.
- Designate a team of volunteers to assist with crowd control and answer questions. Equip them with walkie-talkies or a communication app for quick updates.
- Tech and Equipment Check:
- Test all equipment before the event starts. This includes sound systems for announcements, microphones for the emcee, and any tech for activities (like VR gaming stations).
- Have backup equipment ready, especially for critical items like microphones or extension cords. A small glitch can disrupt the flow of activities, so it’s best to be prepared.
Themed Activities: Creating a Mini Olympics
Themes add a cohesive feel to the event, and “Mini Olympics” is a classic choice that brings friendly competition. Here are some game ideas, complete with mechanics:
- Sack Race: Everyone jumps into a burlap sack and hops to the finish line. It’s a hilarious sight, especially when the adults join in, struggling to stay upright.
- Egg and Spoon Race: Players balance an egg on a spoon and race without dropping it. The key is slow, steady steps, but watching people rush and drop their eggs is half the fun.
- Bocce Ball: A strategic game where players roll balls towards a smaller target ball. It’s perfect for those who want a quieter activity.
- Backward Object Throw: Players toss an object over their shoulder, aiming for a target they can’t see. The unpredictable throws always get a laugh.
- Minute-to-Win-It Challenges: Quick games like cup stacking or balancing pencils on your hand keep the energy high.
Splitting the Event: Adults-Only vs. Family-Inclusive Sessions
Deciding whether to host a combined family fun day or split it into separate sessions—one focused on employees and another for families—depends on your company culture and event goals. Both options have their strengths, and the right choice will align with what you’re hoping to achieve.
Option 1: Combined Family-Inclusive Event
A single, inclusive event brings everyone together, creating a shared experience that emphasizes unity and inclusivity. This approach is great for companies that want to foster a family-like atmosphere and showcase their commitment to work-life balance.
Pros:
- Stronger Sense of Community: When employees bring their families, it breaks down barriers and allows everyone to get to know each other in a relaxed, informal setting. Kids get to meet their parents’ colleagues, making the workplace feel more like a second home.
- Shared Experiences: Activities designed for all ages create moments of shared joy. Watching kids race their parents in a sack race or seeing families build LEGO towers together makes for memorable, laughter-filled interactions.
- Increased Employee Engagement: Family-inclusive events send a powerful message that the company values not just the employee but their entire family, boosting morale and creating a deeper emotional connection.
Cons:
- Logistical Challenges: Planning an event that caters to both children and adults can be complex. Activities need to be diverse enough to keep everyone engaged, and food options must account for a wide range of preferences.
- Potential Overwhelm: Not all employees have children or want to bring their families. For some, large family events can feel chaotic or overwhelming, which might reduce their enjoyment of the day.
Option 2: Split Sessions—Adults-Only and Family-Inclusive
Splitting the event into two sessions—one for employees only and another for families—allows for more tailored experiences. This approach is ideal for companies looking to provide focused networking opportunities while still offering a chance for families to join in the fun.
Pros:
- Tailored Activities: Separate sessions allow for activities that specifically cater to each group. An adults-only event might include team-building exercises, a happy hour, or a quiet networking lunch. The family session can focus on kid-friendly games, crafts, and activities designed for younger attendees.
- Enhanced Networking Opportunities: In an adults-only session, employees can connect without the distraction of managing their kids. It’s a great chance for deeper conversations and professional bonding.
- Flexibility for Attendees: Employees who prefer a quieter, more focused environment can opt for the adults-only session, while those who love the energy of a family event can participate in the family-inclusive activities.
Cons:
- Increased Complexity: Planning two distinct sessions requires more coordination, doubling the effort for organisers. It also means juggling two different sets of activities, schedules, and logistics.
- Potential Disconnect: Splitting the event can create a feeling of separation, especially if the company’s culture leans heavily towards inclusivity and family values. Employees with families might feel torn between sessions or less included if they have to choose.
Which Approach Should You Choose?
There’s no one-size-fits-all answer here. The choice depends on your company’s values, employee demographics, and event goals. If your organization prides itself on a family-like atmosphere, a combined event might be the better choice. However, if your focus is on providing tailored experiences and maximizing networking opportunities, split sessions could offer the flexibility you need.
The key is to listen to your employees. Survey your team in advance to gauge their preferences, and use that feedback to design an event that feels inclusive, thoughtful, and aligned with the company culture.
Real-Life Example: Google’s Family Fun Day
Google’s Family Fun Day perfectly demonstrates how a company can create a memorable, engaging event that reflects its innovative culture while prioritizing family connections.
This annual highlight for employees and their loved ones goes beyond just being a fun outing—it’s a showcase of Google’s unique approach to blending work, play, and family.
- Creative Themes That Set the Mood: Each year, Google picks an exciting theme like “Carnival” or “Space Adventure,” transforming the event into an immersive experience. The entire day is designed around the theme, from decorations to activities, creating a cohesive and playful atmosphere.
- Tech-Centric Activities: VR gaming stations are a big hit, allowing families to experience Google’s latest projects firsthand. These interactive setups give guests a taste of the company’s cutting-edge innovations in a fun, engaging way.
- Hands-On Creativity: LEGO building areas encourage both kids and adults to get creative. It’s more than just play—these stations foster teamwork and a bit of friendly competition, reflecting Google’s focus on collaboration.
- Entertainment for All Ages: Throughout the day, live performances like music shows and magic acts keep the energy high. These varied acts ensure that there’s something for everyone, from toddlers to grandparents.
- Food for Every Taste: Food trucks and stalls offer a diverse range of options, catering to all dietary needs. Whether it’s gourmet coffee, fresh salads, or classic treats for kids, the variety ensures that everyone finds something they love.
- Special Activities for Younger Kids: Dedicated play zones, face painting, and balloon artists make sure the youngest guests have plenty to keep them entertained, giving parents a chance to relax and enjoy the event too.
Google’s approach to Family Fun Day highlights its commitment to employee well-being and inclusivity. The event isn’t just about showcasing technology; it’s about creating an environment where employees feel valued, their families are part of the experience, and everyone leaves with great memories. It’s a reminder of the company’s core values and a way to strengthen bonds across the entire Google community.
Sample Run Sheet; FULL DAY
- 8:30 AM – 9:00 AM: Setup and Volunteer Briefing
- Early arrival for organisers and volunteers to finalize setup, check equipment, and confirm roles.
- 9:00 AM – 10:00 AM: Registration and Welcome
- Families arrive, receive name tags, and are directed to activity zones. Light refreshments (coffee, juice, and snacks) are available.
- Opening speech by a company leader to kick off the day with a welcome message.
- 10:00 AM – 11:30 AM: Morning Activities (Family Games Session)
- Sack Race: Everyone lines up for a fun, all-ages sack race.
- Egg and Spoon Race: A balancing act that’s always a crowd-pleaser.
- Kids’ Corner: Younger children can enjoy face painting and crafts while the main games take place.
- 11:30 AM – 12:00 PM: Social Hour and Snack Break
- A short break for families to grab a snack, mingle, and enjoy some downtime before lunch. This is a great time for photo opportunities.
- 12:00 PM – 1:00 PM: Lunch Break
- Catered lunch or food trucks offering a variety of options. Set up picnic-style seating to encourage mingling and family interactions.
- 1:00 PM – 1:30 PM: Interactive Entertainment
- Live music, a magician, or a balloon artist to entertain kids and adults alike while everyone settles after lunch.
- 1:30 PM – 3:00 PM: Afternoon Competitions (Team Challenges)
- Bocce Ball Tournament: A slow-paced, strategic game that’s perfect for all ages.
- Backward Throw: A quirky, unpredictable activity that gets everyone laughing.
- LEGO Building Challenge: An optional creative station where teams can compete to build the tallest or most unique structure.
- 3:00 PM – 3:30 PM: Minute-to-Win-It Games
- High-energy, fast-paced games like cup stacking, balancing challenges, and quick relays to keep the momentum up.
- 3:30 PM – 4:00 PM: Awards Ceremony and Group Photo
- Hand out prizes for the winners of the games and competitions. Recognize standout moments (e.g., Best Team Spirit, Funniest Moment).
- End with a big group photo to capture the day.
- 4:00 PM – 4:30 PM: Farewell and Pack-Up
- Time for families to say their goodbyes, gather any belongings, and pick up goodie bags for the kids as they leave.
- Volunteers assist with clean-up and ensure everything is packed away.
Sample Run Sheet; HALF DAY
- 8:30 AM – 9:00 AM: Setup and Volunteer Briefing
- Early arrival for organisers and volunteers to finalize setup, check equipment, and confirm roles.
- 9:00 AM – 9:30 AM: Registration and Welcome
- Families arrive, receive name tags, and are directed to activity zones. Light refreshments (coffee, juice, and snacks) are available.
- Opening speech by a company leader to kick off the day with a welcome message.
- 10:00 AM – 11:30 AM: Morning Activities (Family Games Session)
- Sack Race: Everyone lines up for a fun, all-ages sack race.
- Egg and Spoon Race: A balancing act that’s always a crowd-pleaser.
- Kids’ Corner: Younger children can enjoy face painting and crafts while the main games take place.
- Bocce Ball Tournament: A slow-paced, strategic game that’s perfect for all ages.
- Backward Throw: A quirky, unpredictable activity that gets everyone laughing.
- LEGO Building Challenge: An optional creative station where teams can compete to build the tallest or most unique structure.
- Minute to Win It Games: High-energy, fast-paced games like cup stacking, balancing challenges, and quick relays to keep the momentum up.
- 12:00 PM – 1:00 PM: Lunch Break with Interactive Entertainment
- Catered lunch or food trucks offering a variety of options. Set up picnic-style seating to encourage mingling and family interactions.
- Live music, a magician, or a balloon artist to entertain kids and adults alike while everyone settles after lunch.
- 1:00 PM – 2:00 PM: Farewell and Pack-Up
- Time for families to say their goodbyes, gather any belongings, and pick up goodie bags for the kids as they leave.
- Volunteers assist with clean-up and ensure everything is packed away.
Final Reflections
A company family fun day goes beyond just games and activities; it’s a heartfelt investment in your team. When employees see their families welcomed, it shows that the company values not only their work but who they are as individuals. These events create genuine moments of connection, where laughter and shared experiences break down barriers, building stronger relationships within the team and deepening loyalty.
The impact of a well-planned family day lasts far beyond the event itself. It leaves employees feeling appreciated and boosts morale in a way that’s hard to match. For the kids, it’s a memory they’ll treasure—seeing their parents’ workplace up close and being part of the fun. In the end, it’s these shared moments of belonging that make the day truly unforgettable.
Good luck with your event!
If you need any help, feel free to shoot us a message.
FAQ
Q1: What’s the best time of year to host a family fun day?
A: Spring or early summer offers mild weather. Avoid the peak summer heat for everyone’s comfort.
Q2: How can we ensure the event is accessible?
A: Include shade, picnic rugs, wheelchair-friendly paths, quiet zones, and varied food options for dietary needs.
Q3: How long should the event last?
A: 4-5 hours is ideal—long enough for activities but not overwhelming.
Q4: Should we hire external vendors?
A: It depends on your resources. Vendors bring expertise, but in-house planning can cut costs.
Q5: How do we handle safety and risks?
A: Set up a first aid station, have security on-site, and ensure event insurance is in place.
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